USENIX Privacy Policy | USENIX

USENIX respects your privacy and does not rent, trade, or share your contact information with any other company for their marketing purposes. We process personal information only in ways that are compatible with the purpose for which it was collected or for purposes you later authorize.
This Privacy Policy describes how we collect and use your information, and how you can exercise your privacy rights.
When you create an account on the usenix.org website, you provide your name, email address, job title, company, mailing address, phone number, industry, job function, and student status.
We use this information to set up online accounts; process, fulfill, and provide updates on online orders; and send magazines, newsletters, conference announcements, and other notices related to organizing and promoting conferences and the work of USENIX.
When you register for a conference, you must create a USENIX account and provide the information listed above. In addition, we require an emergency contact name and phone number, and you may be required to select specific conference sessions. You may also choose, at your discretion, to be listed on the attendee list, state your gender, and request special meals. We collect this information to register you for conferences, print your badge, and provide other event services. We also share anonymized statistics about job function and industry with businesses that sponsor our conferences.
If you choose to be included on the attendee list for a conference, it will include your name, affiliation, and state/country. No contact information is included. This list is available for download from our website by the other registered attendees of that conference.
If a registered attendee contacts us to request another attendee's email address, we request permission before sharing this information.
When you purchase a membership or product from us, we collect payment information in order to facilitate the processing of payments. Payment information you submit online will be collected directly by third-party payment processors according to their privacy policies and is not shared with USENIX. If you submit payment information directly to USENIX by another means, we will provide that information to the payment processor and immediately delete it from our records.
We use third-party processors to collect paper submissions and conference presentation proposals. This information is accessible to USENIX staff as well as volunteer conference organizers, and successful submissions are posted on our website, in conference proceedings, in conference directories, and other publicly available locations. Comments made by reviewers in these systems are accessible only to USENIX and conference organizers, and are not distributed.
To obtain the discounted student conference rate, become a student member, or to apply for a student conference grant, we require that you upload and submit a scan of your student ID or other proof of full-time student status to USENIX. We use this information to confirm your current status as a full-time student and corresponding eligibility for discounts and grant consideration.
To apply for a conference grant, you will provide your name, employer, email, location, and phone number, in addition to a supporting statement and/or biographical data. USENIX uses this information to communicate with you about your grant status and upcoming conferences. We also share this information with the grant funders, who may use the information to communicate about job openings at their companies.
For grants funded by the National Science Foundation (NSF), USENIX is required to file reports with the NSF that contain identifying information of the grant recipients.
Our grant application forms also require that U.S. taxpayers provide their social security numbers so that we can issue the legally required IRS form 1099 to grant recipients. This information is not shared with grant funders, and we keep social security numbers only as long as required for IRS and accounting purposes.
International conference attendees who need a visa letter issued by USENIX must provide their name, address, and contact information. Optionally, they may provide their passport number and date of birth for inclusion in the letter prepared by USENIX. Letters are issued directly to the individual, who in turn provides it to the visa-granting authority.
During your interaction with USENIX, you may choose to provide us with personal information when you email us, chat with us by phone, complete a survey, sign up for event-specific news or a registration waiting list, comment on our blog, communicate with us through social media services such as Twitter, Facebook, or LinkedIn, or through other communication methods. We will use this information only for the purposes it was submitted.
We will ask for your consent before using information for a purpose other than those that are set out in this Privacy Policy.
Like many websites, we use cookies and similar tracking technology (collectively "Cookies") to collect and use personal information about you. For further information about the types of Cookies we use, please see our Cookie Statement.
We collect the information that your browser sends whenever you visit our website. This Log Data may include information such as your computer's Internet Protocol ("IP") address, browser type, browser version, the usenix.org pages that you visit, the time and date of your visit, the time spent on those pages, and other statistics. We use Google Analytics to view this data in anonymized form to optimize and maintain our website and its content to better serve our visitors. Google has its own privacy policies addressing how they use such information.
Our website contains links to third-party websites and third-party plug-ins (such as social media sharing buttons) operated by other companies. Please refer to those companies for their privacy practices.
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