Leading Tutor Management Software Solution | TutorCruncher

For companies just starting
Our Pay as you go package gives you:
For scaling companies
Our Startup package gives you:
For large-scale companies
Our Enterprise package gives you:
Trusted by 1,800+ tutoring companies in the UK, US, and worldwide
TutorCruncher handles everything from scheduling to payments, tutor management, and more, so you can focus on what matters most.
Automate your entire accounting workflow with TutorCruncher's invoicing system. Never run payroll again!
Full calendar view with automatic lesson planning to easily manage your tutors' schedules, no matter how many.
We integrate with all the best online whiteboard providers and other lesson tools so your tutors can provide the best lessons possible.
Intelligent analytics to analyse the performance of your business. Including revenue, tracking, and email open rates.
Unparalleled customer support from our in-house team, including advice and support from industry experts.
Manage complex schedules, tutor communications, payroll, and track analytics, all from one place. No more tool switching. Customers report 60% less admin using TutorCruncher.
Say goodbye to spreadsheet fatigue and days spent sending invoices and payments to individual tutors. With TutorCruncher, you can automate your entire billing process, including running split payments.
TutorCruncher caters to tutoring businesses of all types and sizes, from agencies and centers to large enterprises. Track the data you need to scale your business, from jobs, tutors, lesson reports, and revenue, we’ve got the insights you need to grow.
Adam Silver & Ashley O'Dell
President & Director of Operations, Denver Test Prep
Founder, Brooklyn Math Tutors
Director, Superior Learning Ltd
Director, Core+ tuition
Founder & CEO, Apex Admissions
Founder & CEO, Design Success Network
For tutoring companies starting out
For scaling tutoring companies
For large-scale tutoring companies
Secure technology designed for your tutoring business
Fully compliant with data protection regulations
Your data is encrypted and securely stored at all times
Secure payments you can trust to scale your business, wherever you are
Our UK and US support teams are on hand every step of the way
Yes! TutorCruncher is built to support both tutoring businesses and agencies.
If you employ your tutors directly, the platform handles payroll, scheduling, and lesson management as a unified system. If you run an agency model, connecting clients with self-employed tutors, TutorCruncher supports split invoicing, contractor payment tracking, and the admin that comes with managing independent tutors at scale.
Not sure which model fits you? Our team can help you figure out the right setup.
You can get set up on TutorCruncher in as little as one day. Our team will walk you through importing your tutors and clients, configuring your billing, and getting your first lessons scheduled. You’ll also get 3 months of priority, hands-on support as standard, to help you onboard as smoothly as possible. If you'd prefer a guided walkthrough before you start, you can book a demo with our team.
At the end of your two-week trial, you choose whether to continue with a paid plan. We'll remind you before the trial ends, and if you decide TutorCruncher isn't right for you, you can cancel with no charge and no obligation. If you do continue, your data, settings, and tutor profiles carry over seamlessly, so there's no need to start from scratch.
Yes, and our platform is designed to make that easy.
TutorCruncher gives tutors their own login to view their schedule, submit lesson reports, and track their earnings. Clients and parents get a separate portal to book sessions, make payments, and follow their student's progress.
Both portals are straightforward to use on mobile or desktop, and our support team can provide guidance materials to help you roll them out to your tutors and clients.
Yes! It's one of the things we do best. On the client side, you can collect payments by card or bank transfer, with invoices generated and sent automatically.