Privacy Policy - N-iX

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This version of Privacy Notice was revised on 26.06.2026.
The previous version of Privacy Notice was published on 08.04.2026.
N-iX Ltd, a legal entity registered under the laws of the Republic of Malta, company registration number C 91362, registered address at 157, Archbishop Street, Office 3.4, Valletta VLT 1440, Malta, and/or any of its affiliated companies, referred to as “N-iX”, “we”, “us”, “our”, respect and realize importance of protecting your privacy, and N-iX is committed to protecting your privacy rights to the fullest possible extent.
Protecting your data and using it only in ways you expect is our highest priority. This Privacy Notice is designed to inform you about the processing of your personal data and your rights regarding this processing in accordance with applicable data protection laws.
We are the controller of your personal data, which means we are the organization legally responsible for deciding how and for what purposes your personal data is used, and therefore for the data processing described herein.
By using this website, you acknowledge that you have been informed about the processing of your personal data as described in this Privacy Notice. This statement also applies in other cases where we make specific reference to it, including: a) when we receive your personal data from third parties and are obliged to inform you about our use of it; b) when we first communicate with you via email or other means; c) when we process your personal data at our events or the events of our partners, and make specific reference to this Privacy Notice.
We may collect information that you voluntarily provide to us, our partners, affiliates, or other third parties via email or other direct contact. We may also collect information from your use of our website and information obtained from publicly available sources. This data is used for marketing and recruitment purposes, to fulfill contractual obligations, and for other purposes related to those mentioned above.
If you are a candidate for one of the positions open at N-iX, we collect and process the following personal data, either obtained directly from you or from public sources (such as LinkedIn): your full name, phone number, email address, location, information on your CV including education and professional experience, LinkedIn profile information, records of our communications with you, and video or audio recordings of your interview, if applicable. We may process interview transcripts, responses to technical questions, and evaluation results (e.g., correctness scoring, assessments) for analysis by our AI systems. We may collect a candidate image during an interview for human analysis and temporary storage to verify your identity and prevent fraud against us or our clients, in accordance with N-iX’s internal policies. Such data is collected and processed for recruitment purposes to attract, assess, and onboard potential team members. This processing allows us to match candidates with suitable roles and ensures a fair and efficient hiring process. It is guided by our legitimate business interest in hiring the best talent or your consent, including when you contact us directly through our website or at our events. We are committed to ensuring that all recruitment-related data processing respects the principles of fairness, transparency, accuracy, and confidentiality, always providing candidates with clarity and control over their data.
For shortlisted or pre-approved candidates, we may collect and process personal data from you for background checks and to confirm your legal eligibility to work in a specific country, in accordance with applicable legal and business requirements. This may include: your citizenship; international passport data; information on temporary protection, residence permits/cards, work permits, visa status, asylum, or other legal stay documents relevant to the contracting country; and your tax number, to the extent applicable. We may also collect and process your travel history, including departure, entry, and transit data, in connection with your country of residence, where applicable.
Please note that, for our approved candidates at the contract-signing stage, we may collect personal data that is, by its nature, particularly sensitive, only if required by applicable law or if another appropriate legal basis exists.
If you are a contact person at a company that is our existing or potential client, we collect and process the following personal data, either obtained directly from you or from public sources (such as LinkedIn): your name, phone number, email address, location, LinkedIn profile information, your role/position, history of previous employment, and records of our communications with you. Such data is collected and processed to support proactive client acquisition initiatives and to cultivate and maintain strong, collaborative relationships with our clients. This includes, but is not limited to, facilitating communication on projects, organizing business trips and visits, and addressing any matters relevant to the successful cooperation between us and our clients. This processing is necessary for N-iX’s business operations, development, and growth, and ensures the efficiency and effectiveness of our client engagement processes. In this context, we rely on our legitimate interests when communicating with potential clients to engage them or secure new projects from existing clients, and on the legal basis of contract conclusion and execution for data used in communications during the contract conclusion and performance.
If you are a contact person at a company that is our existing or potential vendor or supplier, we collect and process the following persona