Automated Billing & Payroll for Tutors | TutorCruncher

For companies just starting
Our Pay as you go package gives you:
For scaling companies
Our Startup package gives you:
For large-scale companies
Our Enterprise package gives you:
Bill per lesson, by package, or by subscription, with upfront billing for prepaid lessons or terms. TutorCruncher supports split payments and employment agency workflows. Under the agency model, lessons are invoiced once, upon completion. Keep it simple with TutorCruncher.
Invoices are built automatically from lesson details and sent to clients, and payment requests can be charged automatically. With Auto Invoice on, tutors can complete lessons without a report when no report fields are mandatory, so billing never stalls.
Never run payroll again. Automatic Payouts pay tutors promptly and accurately, and they’re now available to US tutoring companies too. If a payout can’t go through, owners are emailed straight away and the tutor’s payment can be retried.
TutorCruncher allows admins to fully customize and brand their invoices, creating a professional and personalized billing experience. With this feature, you can add your company logo, adjust the layout, and include tailored payment terms or messaging. PDFs support Chinese and Japanese text without a custom template.
TutorCruncher’s Subscriptions feature simplifies recurring billing by allowing admins to set up automated payments for ongoing services. Clients can subscribe to regular tutoring plans, with payments processed automatically at customizable monthly intervals.
TutorCruncher integrates with leading accounting software like Xero, QuickBooks, and Sage. By connecting TutorCruncher with your preferred accounting tool, you can streamline bookkeeping, simplify tax prep, and maintain up-to-date financial records, all while focusing on growing your tutoring business.
Choose exactly which items to refund, and send money back to the client’s card where possible. Partial refunds work across standard, split-payment, Automatic Payout, and employment agency invoices. TutorCruncher checks your available Stripe balance first and explains your options, so a refund never catches you out.
Filter payment orders by job, lesson, student, or client, and bulk-mark them as paid. Exports match what’s in TutorCruncher, so reconciling pay runs is quick. Tutors’ own tax setups apply correctly on split-payment lessons.
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